Privacy Policy

When an Organizer creates or uses a SportsDJ account, we collect:

• Account information: name and email address, as supplied by the sign-in provider you choose. SportsDJ accounts are created through Google or Apple sign-in, so we never receive or store a password
• Organization information: team name, league, age group, sport, location
• Role and permissions: coach, team admin, league admin, PA announcer, scorekeeper
• Payment information: if the Organizer purchases a paid subscription, we process payments through a third-party payment processor; we do not store full payment card numbers on our servers
• Communications: messages you send to our support team

Organizers may enter the following data about rostered players (“Player Data”):

• First name
• Last name
• Jersey number
• Position
• Pronouns (optional)
• Team affiliation and age group
• Walk-up song, at-bat music, goal celebration audio, or similar audio cue selections
• Optional: pronunciation notes for announcer use

We do not collect or require: player date of birth, home address, school, player photographs, video, biometric data, health information, precise geolocation, or contact information for players. Organizers should not enter any of this information into Player Data fields.

Roster photographs. To save typing, an Organizer may photograph a printed roster or lineup sheet and upload it so that names, jersey numbers and positions can be read off it automatically. We use the image only for that extraction. It is never attached to a player record, and it is deleted as soon as the extraction finishes or fails. We do not keep roster photographs.

When you use the Service, we automatically collect:

• Device and log data: IP address, device type, operating system, browser type, app version, crash logs
• Usage data: features used, game sessions, timestamps, aggregated engagement metrics
• Cookies and similar technologies: session cookies for authentication and functional cookies; we do not use third-party advertising cookies or cross-site tracking on the Service

We do not knowingly collect any of the above directly from minors. These signals are collected only from the devices of Organizers using the Service.

The Service is not directed to children as its primary audience, and minors do not create SportsDJ accounts. We do not knowingly collect personal information directly from any child under 13.

All Player Data is entered into the Service by an Organizer (coach, team admin, or league operator), not by the child. By entering Player Data, the Organizer represents and warrants, under our Terms of Service, that they have either (a) obtained verifiable parental or legal guardian consent for each rostered minor whose data is entered, or (b) are themselves the parent or legal guardian of that minor.

Organizers typically obtain this consent through league or team registration forms that parents sign when enrolling their child.

Parental consent obtained through league or team registration covers the use of the player’s first name, last name, jersey number, position, and selected audio cues for the purposes of:

• Public address announcements during games (e.g., batter introductions, goal calls, lineup reads)
• Display to team staff, scorekeepers, and authorized announcers within the SportsDJ app
• Storage in the team’s private roster within the app

Player Data is not displayed on any public, searchable, or indexable surface within the Service without separate, documented consent. There are no public player profiles, no player-searchable directories, and no export of Player Data to third parties for marketing or recruiting purposes.

Parents and legal guardians have the right to:

• Review the Player Data SportsDJ has stored about their child
• Correct inaccurate Player Data
• Delete their child’s Player Data and withdraw consent at any time
• Refuse further collection or use of their child’s personal information

To exercise any of these rights, a parent or guardian may:

1. Contact their child’s coach or team administrator, who can remove the player from the roster directly within the app, or
2. Email us at privacy@ligobyte.com with the player’s name, team, and league. We will verify the request and act within 30 days.

If a parent withdraws consent, we will delete the child’s Player Data from active systems promptly, and from backups in the ordinary course of backup rotation.

If we become aware that Player Data about a minor has been entered without the required parental consent, we will remove the data from the Service. If you believe a child’s data has been entered without consent, please contact privacy@ligobyte.com immediately.

Certain states extend children’s privacy protections beyond COPPA’s under-13 threshold. For players who reside in the following states, we apply the heightened standards associated with that state’s law, including treating the following as “minors” for consent purposes:

• Oregon: under 16
• Connecticut, Delaware, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey: under 18 (for certain processing activities)

Organizers are responsible for obtaining parental consent consistent with the state where the player resides.